Administration Officer
Reference number: PD11
Closing date: 6 May 2024
Position summary
This position is required to work at MTHCS to undertake the role of Administration Officer. The incumbent must have excellent communication and time management skills, is required to be able to work under direction but also be able to work autonomously. This position requires developed problem solving skills and the ability to liaise with a broad range of clients within our communities.
Selection criteria
Essential:
- Demonstrated clerical skills.
- Good written and communications skills.
- Good computer literacy skills with exposure to Microsoft suite.
- Ability to multi-task, work independently and as part of a team.
- Certificate III in Business Administration or equivalent experience.
- Current Victorian Driver's Licence.
- Current Police Check.
Desirable:
- Experience in Health/Hospital Services.
- Comprehensive skills in business application programs.
- Tertiary Qualifications.
Key responsibilities
- To undertake general administration practices with and under the direction of the Administration Coordinator including but not limited to mail, requisition for repairs, customer service, client appointments, and filing.
- Provide support to the finance function of MTHCS including but not limited to cash receipting, coding and checking invoices, and banking.
- Provide support with fleet/accommodation/room bookings.
- Assist with Centrelink Support.
- To be appropriately attired in MTHCS uniform requirements.
- Telephone answering, including call transfers and message-taking and passing on to relevant staff.
- Assisting staff with photocopying.
- Provide support with corporate services functions.
- Being a resource contact for members of the community who make enquiries about MTHCS programs and services.
- Other duties as directed.
Employment with MTHCS
Child Safe Organisation
Mallee Track Health and Community Service is committed to preventing child abuse, identifying risks early, and removing and reducing these risks.
Occupational Health & Safety and Environmental
All MTHCS employees will:
- Ensure that they take reasonable care to protect their own health and safety, and the health and safety of others.
- Use any equipment provided for health and safety purposes.
- Obey reasonable instructions given by MTHCS in relation to health and safety at work.
- Help MTHCS meet our duty of care, such as by undertaking hazard inspections.
- Comply with all MTHCS OHS policies and procedures.
- Ensure they do not interfere with or misuse anything provided in the interests of health and safety.
Section 21 of the Occupational Health & Safety Act 2004, requires an Employer to provide and maintain, so far as is reasonable and practicable, a safe workplace for all employees and ensure that no employee is placed at risk of injury while performing the duties and responsibilities required by their position.
To comply with this obligation, MTHCS requires all candidates/employees to have the mental and physical capacity to safely perform the inherent requirements of the position they are applying for (or have been appointed to).
If a risk is identified and fitness to safely perform the duties of the position needs to be determined, MTHCS with the agreement of the candidate/employee, will arrange an independent medical assessment to determine capacity to safely perform the inherent requirements of the position to minimise the risk of injury or aggravation of any pre-existing condition the candidate/employee may have.
Compulsory Training
As per the schedule.
Performance Appraisal
Conducted as per appraisal schedule.
How to apply
Your application must clearly state the position title specified on the advertisement and include:
- A statement addressing each Key Selection Criteria clearly demonstrating your ability to meet the objectives of the role. Note: Read the Position Description (PD) carefully so you have a good understanding of what is required and remember to address what knowledge, skills and attributes you have.
- General resume.
- Copies of any formal qualifications. Note: hard copies of your qualifications will need to be produced at interview.
Appointment is subject to satisfactory completion of a Police Record Check and also a Working With Children Check for nominated positions.
To apply please forward current resume with covering letter addressing the key selection criteria to:
People and Culture
PO Box 130, Ouyen VIC 3490
Or alternatively an application can be emailed to careers@mthcs.vic.gov.au
Applications received earlier than the closing date may be assessed, interviewed and offered employment prior to the closing date.
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